NYTAP Consulting Program for NY State-Based Literary Magazines

Applications due November 12th

With support from the New York State Council on the Arts' Literature Program, CLMP is pleased to offer New York State-based literary magazines the opportunity to apply for twelve free hours with a consultant or mentor. These sessions will connect you with an experienced professional to help you identify and implement strategies for improvement in areas such as marketing, publicity, fundraising or overall operations.

Requirements

Applicants must meet the following criteria:

• New York State-based literary magazine (location of main editorial offices)
• CLMP member
• Can dedicate time to work with a consultant between 11/15/04 and 2/15/05
• Willing to provide information to CLMP after the consulting period so we can evaluate the effectiveness of the working arrangement
• Have NOT received a NYTAP mentoring award in the last 18 months

Application Process

To apply for the consulting program, please submit the following:

1. Information Sheet (available in pdf or rft format at: www.clmp.org/news/forms/NYTAP_magazine_consulting_04.pdf or www.clmp.org/news/forms/NYTAP_magazine_consulting_04.rtf)
   
   
2. One-page proposal: One-page proposal: You must submit a one-page proposal describing the project you would like to work on with a consultant. Your proposal should focus on an area of operations that already exists within your magazine, such as developing a marketing plan or increasing fundraising from individuals. Magazines may apply for projects related to the adaptation of and training in the use of CLMP's Circulation Database Template.* (Do not apply for a project to introduce a new area to your organization, such as marketing to classrooms, if you've never done so before.)
   
   The proposal should state: 1. What is your goal in your chosen area; 2. Why you are well positioned to strengthen this area; and 3. Why and how you believe working with a consultant on the area you have chosen will benefit your magazine. Your proposal must be at least 350 words and typed.
   
   *Magazine must be in possession of the template and have basic familiarity with its functions by CLMP's receipt of this application no later than November 15, 2004. Proposals related to the template should describe specific questions about its use and should demonstrate some knowledge of the template.
   
   
3. Supporting Materials: You must include 2 copies of the most recent issue of your magazine. Please include any supporting materials related to the area of operation you have chosen, including web statistics, promotional or press materials and related links, URLs, or print anthologies of your on-line magazine.

Review Process

Your applications will be reviewed based upon the following criteria:

• Artistic excellence of your publication;
• Appropriateness of goals and outlined work for your particular magazine;
• Potential impact of work on your operations;
• Completeness of application and clarity of proposal.
• Priority will be given to applicants who have not previously been awarded a NYTAP consulting opportunity.

Working Procedure

• CLMP will match magazines with a consultant based on your proposal and help you to set up a work plan. You will be asked to map out the time frame of your consultation and inform CLMP of start and finish dates.
• Magazines selected for the mentoring component will work with their consultants/mentors either in person (if possible and convenient) or via e-mail, fax and phone. Because travel funds are not part of the mentoring grant, in-person consultations cannot be guaranteed. The cost of the consultant's time will be covered by NYTAP; the magazine will cover the cost of communications.
• Each magazine will have a total of twelve hours of consultant time which must be used between November 15, 2004 and February 15. Magazines have the option of reserving four of the twelve hours to be used by April of 2005 for follow-up and analysis if this is agreeable with the consultant.
• Magazines may be asked to complete a Request for Information (RFI) specific to your project to be forwarded to your consultant prior to the start of the consultation. You will also be required to provide information and data to CLMP in a final report.
• Your consulting time may be spent discussing strategy, asking for advice and referrals, getting feedback on materials, or other mutually agreed upon activities.

Timeline

Week of Oct 25:	Contact Thom Didato at CLMP if you intend to apply
November 12:	Applications due at CLMP
Week of Nov 15:	Recipients announced
Nov 15 - Dec 1:	Consultants will be assigned and confirmed Presses receive Request for Information, to be completed prior to start of consultation
Nov 15 - Feb 15:	Consulting period
March 1, 2005:	Final reports due at CLMP

Deadline

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