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2019 NYSCA NYTAP Regrant Program for NYS Literary Magazines and Presses

Guidelines and Instructions

Through funding from the New York State Council on the Arts with the support of Governor Andrew M. Cuomo and the New York State Legislature, CLMP is pleased to offer our NYS literary presses, magazines, and chapbook and online publishers the opportunity to apply for grants between $500 and $1,000.

This regrant serves primarily an interim step toward applying effectively to NYSCA in the future for organizations with budgets large enough to do so but without capacity to yet secure a NYSCA grant, as well as to accommodate those excellent publishers with budgets too small to apply to NYSCA directly. All projects must focus on a capacity-building issue and may not cover the routine costs of publishing. Some examples of appropriate requests are consultant fees, software purchases, design expenses, author and guest editor fees, print accessibility projects for the blind, marketing efforts, or fundraising mailings. Final reporting is required from all grantees.

Requirements

  • Applicants must be a New York State-based literary press, magazine, or chapbook or online publisher.
  • Applicants that received NYSCA funding in 2019 are ineligible. Applicants must be a nonprofit organization or have a fiscal sponsor.
  • Applicants must be a CLMP member. Non-members, may apply for membership concurrently with their application. (To check membership status, please contact Montana Agte-Studier, Director of Membership and NYSCA NYTAP at CLMP: (212) 741-9110 x12. Note to non-members: a CLMP membership application is available here. Applications for new membership must be received at least one week prior to the application deadline.
  • Applicants must be able complete the proposed project in its entirety by June 30, 2019.
  • Applicants are required to provide a written evaluation to CLMP at the conclusion of the regrant period. Note: 25% of the funds will be held and released to grantees only upon the completion of a satisfactory final report.
  • Applicants must have published at least one title or issue within the past 18 months.
  • Organizations with budgets larger than $35,000 must match the grant 1:1.
  • Requested amounts cannot exceed 50% of an organization’s operating budget of the most recently completed fiscal year (FY18).

Application Process

To apply for this program, please submit the following:

  • Completed Information Form (found at the bottom of this page and submitted online)
  • Proposal Narrative of 1-2 pages, including the following (numbered headings recommended):

1. Project: describe the problem to be addressed and project goals. Be specific; don’t include a list of possible projects. Describe how this project addresses an organizational capacity need. (Be clear about how this project is not part of your routine publishing).

2. Requested amount and details of how the requested funds will be spent.

3. Expected impact of the granted funds and how the success of the project will be evaluated.

4. Organization Mission (one paragraph only).

  • Project Budget, showing expenses and income. Do not include items that are unrelated to the project.
  • Complete 2-year general operating (organizational) budget showing the current (estimated) and past (actual) fiscal years. This should be prepared as one budget with two columns comparing the two years (FY18 and FY19), showing both expense and income. The budget figures for the most recently completed fiscal year (FY18) must be actual figures. Any large changes (approx. 10% or more) should be explained in accompanying budget notes.
  • Copy of the most recent 990 tax form.
  • Copy of 501(c)3 letter, NYS charities registration, or fiscal sponsor information.
  • Supporting Materials: One recent representative publication (or appropriate URL for online publications). If mailed, it must arrive by the deadline.

If you need help with your proposal, or if you would like to consult with CLMP staff about compiling an application, please contact Montana Agte-Studier, Director of Membership & NYSCA NYTAP at magte-studier@clmp.org. We encourage you to speak with us before applying about your intended request.

Review Process

Applications will be reviewed based upon the following criteria:

  • Specificity, appropriateness, and feasibility of goals and work plan
  • Potential impact on organizational capacity
  • Completeness of application and clarity of proposal
  • Artistic excellence of submitted publications
  • Priority will be given to applicants that have not previously been awarded a regrant opportunity

Timeline

January 31, 2019: Applications due to CLMP
February 5, 2019: Recipients will be announced and checks for 75% of awarded regrants will be mailed to recipients
February – June 2019: Project period
June 30, 2019: Final reports due to CLMP and remaining 25% of regrant money sent out

Deadline

Complete application, including all materials, must be received at CLMP by January 31, 2019, by 5pm (EST). This is not a postmark deadline. Late proposals will not be accepted.

Email application to magte-studier@clmp.org

Or mail to:

Montana Agte-Studier, Director of Membership & NYSCA NYTAP
CLMP
154 Christopher Street, Suite 3C
New York, NY 10014

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